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Word tip: Format numbered lists

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Office 365 tipsOne of the most important computer programs, aside from the operating system, is the productivity suite, or more specifically: Microsoft Office or Office 365.

Of the Office programs, Word is likely the most popular. While it is useful, it’s not perfect, especially when formatting documents. Have you ever struggled to get a numbered list to start over, or continue from a previous list?

Below is an overview of how you can set up ordered lists to either continue numbered lists from where you last left off, or start at #1 with new lists.

Set up numbering for all future lists

  1. Open a new Word document.
  2. Go to the Home tab (Press Home at the top of the window)
  3. Press the downward-facing arrow beside the numbered list button in the Paragraph group. (it’s located on the right of the bullet point button)
  4. Select Set Numbered Value… from the drop-down menu.
  5. Click the numbering option you want from the pop-up window.
  6. Press Ok.

When setting numbered values, you have three options to choose from:

  • Start new list – If you select this option, new lists will automatically start at one.
  • Continue from previous list – Selecting this option will continue numbering from previous lists in the same document. For example: If you have a paragraph and then a numbered list with three points, and type another paragraph then enter a new list, the list will start from four.
  • Set value to: – Lets you set what number lists will start at.

Change the number value of individual lists
If you have a document with numbered lists already in it, and want to change the number values of one list, you can do so by right-clicking on the first number of a list and selecting either Restart at 1 or Continue numbering.

Note that if you have a document with a continuous list that is separated by paragraphs and choose to reset one list to start at one, all subsequent lists will be changed to reflect the new ordering.

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